Your condominium’s maintenance logbook, finally alive.
Groupe Darheim’s Digital Logbook, designed under the supervision of engineers and property management professionals, makes it easy to keep your building’s maintenance logbook online: maintenance, equipment, contracts and history, all in one place. Developed and hosted in Quebec.
- Designed with engineers and property managers
- Hosted in Quebec
- Free for our clients
Designed by experts
Under the supervision of engineers and property management professionals.
100% Quebec-made
Developed, hosted and supported in Quebec.
Built for Bill 16
Maintenance logbook, condominium register and syndicate certificate, all in one place.
On every screen
Computer, tablet or phone: nothing to install.
A maintenance logbook should live, not sit in a binder
Bill 16 requires every condominium syndicate to keep a maintenance logbook, update it every year and have it reviewed by a professional. In practice, the PDF report often ends up in a drawer, the history gets lost as directors change, and no one remembers when the roof was last inspected.
One reliable sourceNo more scattered emails, binders and Excel files: tasks, equipment, contracts, repairs and documents are gathered in one place.
A memory that outlasts the boardDirectors change, the logbook stays. The new board picks up the file with the full history, without a box of documents to hand over.
Ready for the reviewThe annual update and the professional review rely on data kept up to date all year, not on memory.
Good to know: the Bill 16 regulation has been in force since August 14, 2025. Every syndicate must obtain its first maintenance logbook and its first reserve fund study by mid-August 2028 at the latest.
All of your building’s maintenance, in one tool
Eight modules designed for the reality of Quebec condominiums. Click to see each screen of the Digital Logbook.
Your building at a glance
As soon as they log in, the board sees what needs attention: overdue tasks, upcoming ones, and contracts and warranties expiring soon.
- What’s urgent comes first
- A clear view, even for a volunteer director
- Several buildings? Switch from one to another in one click
Your building’s maintenance calendar
Enter the maintenance tasks for each building component and always know what to do, and when.
- Due dates visible at a glance
- Every completed task stays in the history
- Preventive maintenance instead of emergencies
Every piece of equipment, its maintenance and its warranty
Water heater, elevator, generator, alarm system: every piece of equipment is tracked, with its maintenance and warranty.
- One record per piece of equipment
- Expiring warranties, clearly visible
- Useful documents always at hand
Your contracts and suppliers, without searching
Snow removal, landscaping, cleaning, elevator: find out in seconds who does what, and until when.
- All contracts in one place
- Expiring contracts, clearly visible
- Documents attached to each contract
The history of every intervention
Every repair is recorded. A valuable history for the next board, future buyers and the logbook review.
- Photos and invoices kept
- A history that is never lost
- A solid basis for planning future work
Documents and the register, in one place
The Digital Logbook also brings together the condominium register: declaration, minutes, plans, reports and the list of co-owners, organized and accessible to authorized people.
- The register of co-owners, by unit
- Documents that are easy to find
- Protected personal information
The syndicate certificate for a sale, simplified
Since Bill 16, the syndicate must give the prospective buyer a certificate on the condition of the condominium. The Digital Logbook helps you prepare it quickly, using the information already in your logbook.
- Less searching with every sale
- Consistent information from one certificate to the next
- A document ready to send
Your maintenance logbook, up to date, at all times
Produce the building’s maintenance logbook at any time from the information kept up to date in the Digital Logbook.
- A logbook that is always up to date
- Your data can be exported at any time
- Your data remains yours
From opening your access to day-to-day follow-up
Your syndicate or property manager fills in the logbook at their own pace; the dashboard then shows you what’s coming up.
1. Access is opened
Our team creates your building’s space and sends the login details to your board or property manager.
2. You fill in the logbook
Components, equipment, contracts, documents and maintenance tasks: you enter them yourselves, at your own pace, in simple forms.
3. The right access
Add directors, the property manager or a read-only access. Everyone sees what concerns them, according to their role.
4. Day-to-day follow-up
The dashboard shows the tasks to do and the contracts and warranties coming up for renewal.
5. History
Every intervention is recorded with its photos and invoices: the building’s memory builds itself.
6. Update
The annual update of the logbook and its professional review rely on up-to-date data.
A Quebec-made Digital Logbook, with data that stays in Quebec
The Digital Logbook is designed, developed and supported by Groupe Darheim in Montreal. Your information — and that of your co-owners — is hosted here in Quebec and protected in accordance with Law 25 on the protection of personal information.
Hosted in Quebec
Your data is hosted on servers located in Montreal, and stays in Canada.
Secure login
Enhanced verification protects access for directors and property managers.
Role-based access
Everyone sees only what concerns them. Co-owners’ information is protected.
Encrypted backups
Your data is backed up regularly, with encryption.
Your data belongs to you. It is never sold or shared with third parties, and you can retrieve it at any time.
One logbook, everyone in their place
Boards of directors
Volunteer directors, often short on time: the dashboard tells them what to do, and when. When the board changes, nothing is lost.
Condominium managers
All your buildings in a single account, with a building selector and a complete history for each syndicate.
Read-only access
Give view-only access to a director, a committee or a professional, with no risk of changes and without exposing co-owners’ contact details.
Real, local support
A question? Our Montreal team answers you directly from the Digital Logbook.
A tool designed by the firm that prepares maintenance logbooks
The Digital Logbook is developed by the firm that inspects buildings and prepares maintenance logbooks and reserve fund studies: a tool designed by people who know the field.
The Digital Logbook
Tracking of maintenance, equipment, contracts and repairs, plus syndicate certificates when a unit is sold.
Reserve fund and maintenance logbook
Building inspection, maintenance logbook and 25-year reserve fund study, signed by our professionals.
Façade and parking structure inspection
Verification report by our structural engineers, followed by plans and specifications, tendering and construction supervision.
Everything people ask us about the Digital Logbook
What is the maintenance logbook required by Bill 16?
It is the document that describes the building’s common portions, their condition, the maintenance and replacement work to plan and its schedule. Every condominium syndicate must obtain it by mid-August 2028 at the latest, update it every year and have it reviewed by a professional every 5 years (or 10 years in some cases).
Does the Digital Logbook replace the logbook prepared by a professional?
No. The maintenance logbook must be prepared by an authorized professional: at our firm, our technologists and engineers. The Digital Logbook is the tool that lets you keep it up to date day to day: task tracking, due dates, history and documents.
Is the logbook pre-filled from our study?
Not yet. At the start, the logbook is empty: your syndicate or property manager enters the building’s components, equipment, contracts and history. Our developers are currently working on linking the reserve fund study to the logbook in order to pre-fill it; this feature is under development.
How much does the Digital Logbook cost?
Nothing. The Digital Logbook is offered free of charge and exclusively to condominium syndicates that do business with Groupe Darheim. Request a quote for our services: access to the Digital Logbook is included.
Is the Digital Logbook available in English?
The interface is currently in French. Our team is happy to assist you in English or French.
Do we need to install anything?
No. The Digital Logbook works in a web browser, on a computer, tablet or phone. All you need is your personal login.
Where is our data hosted?
In Quebec. The Digital Logbook is hosted on servers located in Montreal, and your data never leaves Canada.
Who can see our building’s logbook?
Only the people authorized by your syndicate. Every access is approved, and each person has a role that determines what they can see and change.
What happens when the board of directors changes?
The logbook stays. New directors receive their access and find the full history; former directors’ access can be removed in one click.
Can we get our data back?
Yes, at any time. The maintenance logbook can be produced as a PDF, and your data can be exported.
Does the Digital Logbook produce the syndicate certificate when a unit is sold?
Yes. It helps you prepare the certificate from the information already recorded in your logbook, saving time with every sale.
Our logbook was prepared by another firm. Can we use the Digital Logbook?
Talk to us: we’ll work out with you the best approach for your building.
Get your free quote
Tell us about your building in two minutes. We’ll send you a quote for your maintenance logbook and reserve fund study; access to the Digital Logbook is included at no cost.
- Free, no-obligation quote
- A simple tool, filled in at your own pace
- A Quebec team, based in Montreal
Already a client? Go to my logbook →
Prefer to call us?
514-929-8752 · info@groupedarheim.ca